The process is effortless and with print screens attached below, youll easily unsend email on the desktop version of the most popular business email app.
Instructions below work for Office 365 and following Outlook versions for Windows and Mac users: 2019, 2016, 2013, 2010, and 2007.
Steps are very similar, and once you learn how to do it in Outlook, youll easily manage to do it in Gmail or similar apps or cloud solutions.
Go to SENT items, find the email you want to recall from Outlook and double click to open 2.
Navigate to MESSAGE tab, click on ACTIONS dropdown and choose RECALL THIS MESSAGE 3.
When the new window pops up, youll have two options to choose from.
Delete unread copies of this message Delete unread copies of this message and replace with a new one Choose the first option Delete unread copies of this message and check Tell me if recall succeeds or fails for each recipient to receive a message if email recall was successful or not.
Repair outlook for mac databaseIf you want to modify original email and send again, choose the second option, made necessary edits and click Send.
And that is all, three simple and straightforward steps to recall email.
NOTE: In some situations, the recipient can receive an email that you want to recall an Outlook message.
When Recall Email Outlook Feature Will Work Some rules need to be fulfilled to successfully unsent email.
First and most important, recalling an email in Outlook works only within the same organization or the same Microsoft Exchange account.
What does it mean Recalling wont work between Gmail and your business email account.
Once a message is out of your email server, its out of your control too.
The same email apps - Even if you and your recipient use the same Exchange server, you both need to use Outlook.
Best house design app for macIf one side added an account through Gmail app forget about recalling Be fast if the email is already open than recalling is not going to happen.
That is why you need to be quick and unsent email within few seconds after hitting the Sent button If some rule applies to email, like redirects to other folders, spam filters, or email goes to automatic sorting filter and add-ins, then recall will fail as well.
Mobile Outlook applications Sometimes, if your phone is offline and you use Exchange ActiveSync option in the mobile app can lead to the unsuccessful recall of email due to different Outlook version that server needs to synchronize Azure Information Protection (AIP) protects messages from recalling Shared folders if your recipient uses public folders or shares email account that can affect recall.
If recalling an email in Outlook ended successfully, youll get email notification that looks like this one.
Write an apology email, explain what happened, give a clear next step, and ask for forgiveness.
Delay emails, best recall alternative Consider delaying emails if you find your self making too many mistakes.